Job Description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Direct message the job poster from Govig & Associates

Executive Recruiter, VP, CSAM at Govig & Associates

Are you a highly skilled Executive Assistant looking for an opportunity where you can truly make an impact? If you thrive in a fast-paced environment, love being the right hand to the CEO, and enjoy wearing many hats to help drive success, this could be your next home!

Govig – Your #1 full-service recruiting firm, your access to the best opportunities available, is seeking an Executive Assistant to the CEO for a leading services company located in Phoenix, AZ. .

About the position. The Executive Assistant will serve as a key point of contact, both internally and externally, and will play a critical role in ensuring the CEO’s time is optimized, priorities are managed, and key initiatives are executed with precision. This role requires strong judgment, discretion, and the ability to thrive in a fast-paced environment. Responsibilities will include, but are not limited to:

• Serve as a trusted partner, maintaining confidentiality and professionalism in all situations
• Manage the CEO’s calendar, including scheduling meetings, travel arrangements, and time blocks.
• Coordinate and schedule recurring one-on-one meetings with team members to foster communication and feedback.
• Prioritize appointments based on urgency and relevance.
• Maintain consistent daily communication with the CEO to review priorities and address urgent matters.
• Draft, review, and manage executive correspondence including emails, reports, and memos.
• Monitor incoming communications and flag critical messages requiring the CEO’s immediate attention.
• Organize and coordinate internal and external meetings, ensuring all materials and agendas are prepared in advance.
• Arrange catering for meetings and events, considering dietary preferences and requirements.
• Record detailed meeting minutes and track follow-up items to ensure completion by designated deadlines.
• Assist in monitoring project timelines, deliverables, budgets, and key milestones.
• Prepare routine status updates and executive-level reports highlighting progress, concerns, and next steps.
• Support data collection and analysis to aid executive decision-making.
• Assist in tracking departmental budgets and maintaining accurate financial records.
• Collect and organize credit card receipts for monthly reconciliation.

What you need. To be a hero in this organization, the Executive Assistant will have:

• 10+ years of experience in administrative support, ideally supporting a CEO
• Confidentiality
• Ability to anticipate needs
• Time management & organization
• Excellent verbal and written skills
• Strong interpersonal skills
• Strong problem-solving abilities
• Tech-savvy – proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Google
• Executive mindset

Have we sparked your interest? Ignite your career and apply today for a confidential conversation!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Project Management

• Industries

  Business Consulting and Services

Referrals increase your chances of interviewing at Govig & Associates by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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